Tournament Policies

Approved Hotel Stay: All teams that attend Tournaments must stay in a tournament designated host hotel. If you do not stay in a tournament approved hotel you will not be able to participate in the tournament. Local teams (within 60 miles) are excluded from the requirement.

Game Time: All 5 game minimum events, pool play beginning on Thursday morning and running through Sunday. All teams are expected to be ready to play first thing on Thursday morning. All 6 game minimum events, pool play will begin on Wednesday morning and run through Sunday. All teams are expected to be ready to play first thing on Wednesday morning.

Cancelation Refund Policy (due to inclement weather or any other act of God): Refunds will be issued as follows: If no games are played, 25% of the entry fee will be refunded. No refunds will be issued after game play starts.

Withdrawal Policy: In all cases, a team must provide written notice to the tournament director about their intent to withdraw from the tournament. If this notice is received at least 120 days prior to the tournament, there full credit for a future event less an administrative fee ranging from $200 to $300 depending on the event. The admin fee is equal to the deposit. NO refunds will be issued if withdrawal is received less than one-hundred and twenty (120) days of the tournament start date.

Outside Food and Beverage: No outside food and/or beverage is permitted within the ballpark unless the field has no concessions. Please verify with the tournament director and/or the facility contact PRIOR to game play.

NO ALCOHOL PERMITTED in the parking lots or fields at any time!

Camper and RV Parking: Due to municipal rules, overnight camper or RV parking is not allowable at any of the designated fields.

Tournament Re-formatting: The Tournament Director reserves the right to reformat the tournament at their discretion due to any last minute changes in teams, weather, or any other unplanned event. All changes will be posted and communicated accordingly as soon as possible on the web site.

Tournament Play:
  • Teams must arrive at the ballpark at least 45 minutes prior to game time.
  • A pre-game infield warm-up is generally not allowable. Please verify with the tournament director prior to game play.
  • Tobacco may not be used by any coach or player in the dugout or on the field.
  • Cincy Flames tournaments have a "zero tolerance" for any physical confrontations by players, coaches, or fans. Upon the first violation, the violating party shall be removed from the facility and the tournament.